ELECTRONIC PAY STATEMENTS AVAILABLE
The Payroll team is a part of the StFX Human Resources Department, located on the 4th floor of MacKinnon Hall (Business Office).
For new employees (excluding students) to be entered into the payroll system, Payroll requires a package containing:
- a signed letter of offer
- a void cheque
- a New Hire Form (to be completed by the new employee) (below) and
- TD1 Forms - (to be completed by the new employee) (below)
- a Payroll Request Form (to be completed by the relevant department head) (below)
All New Hire Forms or Payroll Request Forms indicating changes to current employee pay information such as salary, title, hours worked per week etc must be submitted to Payroll.
- The deadline for submitting all new hire packages for entry to the pay system is 4:30 p.m. two weeks prior to the first pay day.
- Without exception, the deadline for Payroll submission of hours or any pay changes to employees already in the pay system (including contract extensions) is 4:30 p.m. on Tuesday the week before the applicable pay date.
Students will require the Student Worker and Research Assistant Letter of Appointment (below), which includes the New Hire Information and Payroll Request Forms.
Forms:
Please note that all student workers, casual workers and research assistants must use the Student/Casual Worker and Research Assistant Letter of Appointment with its supporting forms if there is no official employment contract written.
- Student/Casual Worker and Research Assistant Letter of Appointment
- New Hire Information Form (to be completed by new employees)
- Payroll Request Form (to be completed by manager or dean)
- Overtime Pay Authorization Form
- Visiting Speaker/Lecturer Renumeration Form
- Visiting Speaker/Lecturer Renumeration Tax Information
- Federal and Provincial TD1 Forms - Please note: You must complete both the federal (TD1) and Nova Scotia
- Status Indian Tax Exempt Form
Additional Payroll process information: