Policies on Research

Grant Application Procedures and Grant Administration 

NEW  StFX Policy on External Research Funding Applications and Agreements

  • All researchers wishing to apply for external funding should consult with the Director of the Research Grants Office or the Manager of the Industry Liaison Office well in advance of the funding agency's submission deadline. Planning ahead will allow time to consider all relevant avenues of support and to deal with unexpected problems. Allowing this lead time is especially important, for example, when numerous NSERC and SSHRC applications are being processed at once.
  • All external applications for research funding must be processed through the Research Grants Office (RGO) or the Industry Liaison Office (ILO). This practice ensures that applications are complete, appropriately formatted, carefully copyedited, and not in conflict with other funding initiatives. After reviewing a grant application, the Director of Research Grants or the Manager of Industry Liaison will prepare and sign a Research Approval Form recommending the application for institutional signature(s). The Associate Vice-President Research & Graduate Studies, the Dean, and Departmental Chair will sign off on each external research grant application or agreement.
  • Copies of all correspondence between grant holders and external funding agencies must be filed with the Research Office.
  • The University and Grant Holders are jointly responsible for the proper use of research funds from the Federal Granting Agencies. For information on current Agency policies, consult the links below:

NEW  Research Approval Form for External Funding Applications and Agreements (save Form to your hard drive and then complete)

Tri-Agency Financial Administrative Guide (CIHR, NSERC, and SSHRC)

Regulations Governing the Use of SSHRC Grant Funds

NEW  SSHRC General Research Fund (GRF) Policy

NEW  NSERC General Research Fund (GRF) Policy

NEW  CFI Infrastructure Operating Fund (IOF) Policy

Researchers, who are considering transfer of research equipment to another eligible Canadian university, should contact Dianne Edmond (Research Operations Officer) prior to entering into any agreement with another university. A transfer agreement form is available online.


The following StFX Guidelines and Forms must be used for all relevant financial transactions:



It is important that all grant and contract holders check regularly the financial transactions posted against their account(s). To monitor financial transactions on your research grant, log on to your StFX research account.


Contracts and Intellectual Property

Responsible Conduct of Research

Certifications Required for Research

Hiring Procedures and Policies