How the assignment process works
The illustration below highlights the 7-step process Residence Services will take to manage each application fairly and efficiently.
Step 1: The residence application submission process for all returning students begins Monday, November 19, 2012 and closes at 12:01 AM on Tuesday, November 26, 2012. You will need your student ID number and mesAMIS password to access the online application form. If you require your student ID number and/or password please contact Residence Services at residence@stfx.ca or 902-867-5106. Please take the time to read the application carefully as there have been some changes to the process.
Step 2: When your application is received electronically, it is assigned a unique random number, called a ‘draw number’, to identify your application. This number is only used in the residence assignment process, and is not the same as your student number. Draw numbers will be processed from lowest to highest.
Step 3: Your application must be received on or before Tuesday, November 26, 2012, at 12:01 AM to receive a draw number and enter the initial assignment process. If your application is submitted after the deadline it will be placed in waiting and considered in a second draw that will occur in January/February. Applications received by the deadline are sorted by year of study and held in sequence of the draw number. This process ensures your application is handled in fairness with all other students of the same year.
Step 4: All applications in the second-year batch requesting the return-to-house (traditional only) will be placed first in sequence of the draw numbers. For example, a male student who currently lives in Fraser House, wants return- to- house, and has a favorable draw number; he will be placed back in Fraser House prior to non-residents of the house, and before a current resident with a higher draw number. This process continues until all rooms, which are set aside for return-to-house students, are assigned students. If applications remain and spaces do not permit, the student -- taken in sequence of draw number -- will be placed by their alternative choice of residence location.
Note: Roommate requests for return-to-house option must be same gender, be of the same year of study, both currently living in the residence and wanting to return, and be approved and listed by each applicant to be placed together.
Once students entering second year, and requested return-to-house students are placed, remaining second-year students will be placed in order of draw number into traditional halls, and Power, Somers, Governors Hall and the New Residences.
Note: Roommate requests must be same gender, be of the same year of study (applies to traditional housing only) and and be approved and listed by each applicant to be placed together. In the case where a roommate has a favorable draw number over the requested roommate(s), the roommates with the higher draw numbers will be considered favorably at the same time as the lower number.
As the second-year spaces in all styles of residence are filled, any remaining unassigned second- year students will be placed on a waitlist in order of draw number for their first preference. As rooms become available in the second-year block, these waitlist students will be fairly placed in the next available room.
Step 5: Applicants entering their third year or higher are dealt with in the same manner as above second-year students for the reserved blocks in apartment style, Governors Hall and the new residences.
Step 6: Once students are assigned rooms and the room blocks are filled to capacity, all remaining students will have the option to be placed on a master waitlist.
Residence Services will inform you by email on Tuesday, December 18th at 12:00 PM of the application results. If you are assigned a room you will have until, Friday, January 11, 2013 at 12:00 PM to accept the assignment and agree to the contract. Confirming an application means you are then legally bound by its terms and conditions of the contract with StFX University. (you can access the terms and conditions within the Residence Contract found here). If you confirm on or before January 11th, there will be no increase in room fees from the 2012/2013 rates.
Step 7: New incoming students will confirm assignment in traditional in May 2012.
